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Job Details


Administrative Assistant (2295949559)


Creative / design / arts & media



Toronto, Ontario, Canada

We are looking for someone with an appreciation for all things administrative to engage and work with our Project Managers and the Administrative team. This position provides an opportunity to get an up-close look at the inner workings of the Engineering world and the various complexities of this service-driven industry. Responsibilities : Provide administrative support to multiple Project Managers (managing calendars, schedules, booking meetings, etc.). Assist Project Managers with completing expense reports, reporting project extras and other technical documentation. Provide support for front desk reception and other administrative/clerical functions (i.e. helping to maintain the staff calendar, setting up staff events, etc.). Retrieve pertinent documents from clients. Creating, proofreading, editing and formatting MS Word and/or Excel documents. Maintain a high level of confidentiality in all interactions. Maintain a professional image and demeanor with all employees, management, executives and visitors at all times. Other duties, relevant to the position, shall be assigned as required. Skills : The ability to quickly learn and adapt to a new industry. The ability to work in a demanding environment and maintain a calm, and professional demeanor. The ability to establish a rapport with clients and customers. Proficiency in the Microsoft Office suite and other various software(s)/application(s) (MS Word, Excel, PowerPoint, Google Docs, Canva, etc.). Efficiency with computers, smart phones, and tablets (and a willingness to learn new software(s)/application(s)). The ability to conduct research and present data in a succinct and well-written manner. The ability to work independently and with professional discretion. Excellent management, time-management, problem-solving, writing, editing, grammatical, organizational, and research skills. How To Apply This position is full time and located in Toronto, ON. Each applicant must be eligible to work in Canada and will receive equal consideration for employment, without discrimination based on any characteristics protected by law. Applicants requiring accommodation during the interview process are encouraged to advise us of such need upon being contacted. Only those Powered by JazzHR VeqsoRogfm