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Job Details


InWork360

Administrative Assistant (2529905772)

Other

Unknown

Yearly

No

Toronto, Ontario, Canada

Administrative Assistant


Our client is a polished Private Equity firm located in downtown Toronto that is seeking a professional and pro-active Administrative Assistant for their growing team. You will be a valued and respected member of the team. You will leverage your strong coordination, organization, and communication skills in this fast-paced environment.


The Administrative Assistant plays a critical role in the organization of the corporate office and by providing effective administrative support to a team of busy Associates. The Administrative Assistant is accountable for calendar/schedule management, travel arrangements, telephone screening, overseeing office administration and assisting their team with managing all aspects of their business priorities. The ideal candidate is proactive, positive and organized, has strong computer and interpersonal skills, thrives in a fast-paced environment and is flexible to assume a variety of responsibilities as needed.


DUTIES & RESPONSIBILITIES:

  • Provide support and undertake all aspects of administration for their team including managing calendars and scheduling
  • Support to the investment team
  • Coordination of meetings and functions, including arranging facilities, meeting materials, and any necessary travel arrangements
  • Professionally greeting guests and visitors
  • Responsible for ordering office supplies, kitchen maintenance (stocking and replenishing), other miscellaneous tasks as requested
  • Professional telephone management including call triage, call screening when necessary, and effective message management
  • Organize/maintain business and client contacts
  • Correspondence to various internal and external stakeholders
  • Assist with corporate and executive projects as needed


REQUIREMENTS:

  • Post-secondary education is required (business related degree would be an asset)
  • 2 years+ related experience in administration and/or administrative assistant in a corporate environment with a fast pace (experience in the finance industry would be an asset)
  • Detail oriented self-starter with a high level of organizational and time management skills
  • Must be able to prioritize effectively and seek out solutions as needed
  • Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization
  • Effective verbal, writing and listening communications skills
  • Must apply judgment and discretion in handling of sensitive and confidential documentation
  • Proficiency with Microsoft applications (Microsoft Office, Word, Outlook, Excel, and Power Point)
  • Polished and professional demeanor with the flexibility to assume a variety of roles as dictated by priorities at that time